How To Create A Business Budget: 5 Simple Steps

by Amy Bridgewater

Creating a business budget for your firm, regardless of size, is critical to its success. It is a well-known fact that before you can gain money, you must first understand how to spend it. However, a corporate budget entails more than just expenditures. It involves keeping track of costs, sales, and how much cash a company has on hand.

A budget may be created in five easy steps, regardless of the size or kind of organization. I’ve included some pointers below to demonstrate how simple it is.


What exactly is a Business Budget?

A company budget is a plan of action that contains financial and operational objectives. Its primary function is to aid in the tracking and management of future revenue and spending. A company budget is a critical component of every business plan. Your company will struggle if you don’t have one.

A budget may be useful in a variety of ways, including the following:


  • Total start-up expenses
  • Costs of operations
  • Expense funds are required 


Five steps of Creating a Business Budget

The main question is, how can you make something beneficial for your company? Follow the five steps below to create a quick business budget:


1. Calculate Average Earnings

The first step in developing a company budget is determining how much money you bring in. Calculate your monthly income after you’ve determined all of your revenue sources.

Because you are creating a budget for the future year, this will most likely include a forecast of your expected revenue. This will be easier if you can utilize the prior year’s income as a starting point for the next year. Remember to account for swings in sales volume. Looking at revenue over the preceding 12 months will give you the most realistic picture. Earning trends can be easily identified this way.

Revenue and income are the starting points for budgeting. This makes it easier to figure out which spending is reasonable.

The following are some examples of revenue sources:


  • Earnings on an hourly basis
  • Sales of goods
  • Loans for Savings and Investments


2. Determine your Fixed Costs

Calculating all fixed costs is the second stage in generating a corporate budget. Any recurrent expense that remains the same month after month is referred to as a fixed cost. Fixed costs might be incurred on a daily, weekly, monthly, or annual basis.

To get a clear perspective, it’s a good idea to divide them out independently. Each company has expenditures that are specific to its operations. This is when financial statements and bookkeeping come in helpful. All fixed costs should be detailed in the financial accounts.

Here are a few examples of frequently fixed costs:


  • Supplies 
  • Payroll 
  • Website 
  • Hosting 
  • Rent 
  • Insurance 
  • Taxes


3. Variable Expenses in Tally

Identifying variable costs is the third stage in building a business budget. Variable costs are also reflected in the prior year’s itemized financial statements. Variable expenditures are those that alter in response to changes in activity level or volume in a direct and proportional way. These are costs that don’t have a predetermined price and fluctuate from month to month.

Variable expenditures include things like:


  • Costs of marketing
  • Commissions on sales
  • Costs of shipping
  • Utilities
  • Travel 
  • Pieces of equipment
  • Operational cost


4. Create an Emergency fund

Create an emergency fund to prepare for the unexpected. This account is put aside for one-time costs not covered by variable expenses. These unexpected costs are virtually always inconvenient and occur at the most inopportune times. This can include anything like broken equipment or something more serious like a break-in.

When you prepare ahead of time for these sorts of events, they are far less stressful when they occur.


5. Finalize 

You’ve calculated your income, fixed costs, and variable expenses, as well as established an emergency fund. It’s now time to add together all of the figures to establish the predicted earnings for the future year. Profit growth is an indication of a strong, expanding company.


If this is the case, you now have the burden of determining where those gains would be most beneficial to your company. Many businesses choose to reinvest in their operations, funneling revenues back into the firm in order to develop and thrive.

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Amy Bridgewater is a renowned Marketing Consultant, working with businesses to increase their online visibility and expand their customer base. Join Amy’s community to grow as an entrepreneur.

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