Working from home has been the norm in the last few years. Companies prefer to hire individuals who can work from home. Having a remote team eliminates the need for a full-fledged office. Your employees can work for you from home or in their workspace. To communicate with a remote team, you’ll need a network that not only conveys messages but also tracks their progress.
Zoom is a well-known video conferencing and meeting platform. It has been widely adopted by companies and educational institutes due to its versatility and adaptability.
Zoom has made connectivity simple and quick. When the manager is not physically present, they are aware of the tasks their team is working on. It is preferable among other video conferencing apps because of its unique feature and easy navigation.
I’ll go over some of the features that help me get the most out of Zoom while managing my remote team. I’ve compiled a list of features that have proven to be useful for me. Let’s take a closer look at each of its distinguishing characteristics one by one.
- Recurring meetings
Meetings must be scheduled on a daily basis when working with a team. Zoom’s recurring meeting functionality allows you to arrange meetings in advance. If you have to meet with the same people on a regular basis. You only need to utilize the same meeting link and setup as before, as well as the same audience. It may make month-to-month, day-to-day, and week-to-week scheduling simple and quick. All you have to do is schedule a meeting and click the box for recurring meetings.
- Keep track of attendees
When working with a remote team, it’s important to keep track of who’s coming to the meeting. You can see a list of those who attended the meeting. You can also look at the report of those who attended the meeting.
- Quick invite with URL
The invite shortcut on the keyboard can be used to invite the attendees. Besides that for a quick meeting invite your go-to general settings and copy the URL. When you have a series of meetings scheduled in a row, you may use this tool to build a URL and send a short invite.
- Shortcuts outside of the Zoom
You may need to open a window side by side while in a meeting to refer to it. You can use Zoom to enable shortcuts. You can enable it by going into settings, navigating to keyboard shortcuts, and then enabling global shortcuts from there.
- Zoom waiting room
When you work with a remote team, you’ll need to meet frequently and on a daily basis, sometimes in groups and sometimes individually. When a number of meetings are scheduled at the same time, it’s possible that one of them will run long. Attendees may be required to wait for a short period of time at a pre-scheduled meeting. This is a feature of Zoom’s waiting room.
- “Raise Hand” feature
Interruptions are tough to manage in an online meeting. If too many people talk into their microphones, the sound will be distorted, and no one will be able to understand a single word. Zoom has solved this problem by introducing a raise hand feature. This one-of-a-kind function allows you to draw attention to yourself simply by raising your hand. It will remove the distortion and allow everyone to engage individually. You can use it by pressing “Alt+Y” on your keyboard.
To Sum Up
These are a few of the features that have helped me in managing my remote team. Zoom has made interacting with the team incredibly simple and rapid. You can always connect with your teammates.